Event:   Pistons
Stand:   125
Number of People:  11
Amount of Event:   $9,500

Amount of Event X 10%
$950.00
This is how much the club receives.
Subtract 6% for State Tax
$57.00
Subtotal
$893.00
Subtract 4% for CERV
(eff 02/01/09 - 3%) (eff 06/01/09 - 1%)(eff 01/19/10-4%)
$8.93
This is used to pay for insurance, website etc.
Subtotal
$884.07
Divide by the number of people
that worked + one. (12)
$73.67
The reason why you divide by one more, is because the manager and cash worker receives an extra 1/2 of share per account.  They have to arrive early, stay later and handle issues.
Here is an example that shows the process of determining the payout for each event.  Levy pays out 10% or $40 per worker, whichever is greater.  Keep in mind that if an event pays out $40 per worker, the same process explained below is followed.  If we had a minimum wage event and 11 people worked, each account would receive $33.08 with the cash and manager receiving $49.98.
 
Community Enrichment Related Volunteers
Payout Information
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Example:
 
Sample payout
Payout request form
Mileage documentation form
Payout request process
Payout schedule:


Payout Date
Payout Through
Jul 15th
End of May
Aug 15th
End of June
Sept 15th
End of July
Oct 15th
End of Aug
Nov 15th
End of Sept
Dec 15th
End of Oct
Jan 15th
End of Nov
Feb 15th
End of Dec
Mar 15th
End of Jan
Apr 15th
End of Feb
May 15th
End of Mar
June 15th
End of Apr
**Note:  Payout of funds cannot exceed total of  receipts received.
Payout request process:
Payouts are processed every month as described above.  In order to receive funds, a volunteer information sheet must be on file (this is done only once) and a payout request form (with applicable receipts) must be received.  The payout request form and receipts are to be mailed, emailed or given to Debbie Nicolai. (Remember to make a copy of the form and receipts for your records).  This information needs to be received by Debbie at least one week before any given payout date.

What is payable?  Expenses for sports and/or education.  Funds to any non-profit organization.
What is not payable?  School clothes, gifts (Any other questionable expenses will be reviewed by the board.)

  • Any applicable receipts must accompany the payout request form.
  • Claiming mileage, the mileage documentation form must be filled out in its entirety.  (If the mileage is not documented properly, it can not be processed.)
  • If your receipt amount is larger than the funds available, the balance will be kept on file to be used the following payout period.  Additional receipts and payout forms will not be needed until the unpaid balance reaches zero.
  • Payments made directly to any non-profit organization (ex:  colleges, churches, private schools, non-profit clubs etc.) do not need receipts nor bi-monthly payout request forms.  Complete a request form once, to be payable to your non-profit organization.  This form will be used until you request otherwise in writing.  This form needs to include any account information needed to assure the funds are placed in the proper account.
A volunteer information sheet MUST be filled out and turned in to Joan Bray before any distribution of funds can be requested.  This can be emailed or given to Joan directly.  The form can be found by clicking the link above or by going to the "forms" page.


 
IRS Mileage Reimbursement Rate
For Charity:
  • 01/01/08 ~ 14.0 cents per mile
  • 01/01/09 ~ 14.0 cents per mile
Car Pooling

Only one individual can claim mileage for that event.
Event Calendar

Column Heading E.F.G.R. means - Eligible for Grant Recommendation